For personal trainers
You are the coach and the back office. One of those should be automatic.
GymRally is built for the self-employed UK trainer: the person who programmes, coaches, invoices, chases, answers WhatsApp at nine at night, and would quite like the admin to stop expanding to fill the evening.
Coach home, illustrated. Figures shown are examples.
The work around the work
Six jobs that are not coaching
These are the ones that fill an evening. Each of them is a screen rather than a habit you have to remember.
Filling the diary
Clients book against your live availability with your notice rules applied. Waitlists fill the gap a cancellation leaves instead of you texting four people.
See howKnowing who owes what
Packages, credits and invoices in one place, with bank transfers recorded and reconciled properly rather than tracked in a spreadsheet you dread opening.
See howWriting the programmes
Build once, assign to many, and edit your template without disturbing anyone mid-block. Your exercise library, your cues.
See howNoticing who is drifting
Adherence and engagement scored over a rolling four weeks, so you catch somebody in week two rather than finding out when they cancel.
See howAnswering everybody
WhatsApp, email and in-app messages in one thread per person, sent as you, with templates for the things you type twenty times a month.
See howHolding health information safely
Screening, injuries, consent and clinical notes in a Vault built for special-category data, with every read logged.
See how
A Tuesday
Where it actually shows up
Not a feature list. The four moments in a working day where software either helps or gets in the way.
Before the first session
Open the coach app on your phone. Today’s sessions, who has not confirmed, who has an overdue check-in, and which payments failed overnight — one screen, no digging.
On the gym floor
Check in, complete or mark a no-show in one tap from the session card. Credit consumption follows the rules you set, and the ledger entry writes itself.
Between clients
Answer the two messages that came in, approve the recovery action drafted for the client who broke a streak, and move a lead to “consultation booked”.
That evening
Write next block for two clients, send one broadcast, record the three bank transfers that landed, and close the laptop. The reminders for tomorrow send themselves.
The terms
The practical details, without the small-print surprise
What happens to sessions, payments, client records and your data if the business changes.
- Session credits
- You decide what each pack includes and what each booking uses. Every change keeps a clear date and reason you can explain to the client in seconds.
- Payments
- Card payments through your own Stripe account with a zero platform fee, and bank transfers recorded, evidenced and reconciled as a first-class workflow.
- Your clients’ data
- Each client has one account and clear controls over what different coaches may share. The programmes and resources your business creates stay with your business.
- Your qualifications
- Your profile presents the qualifications and specialisms that matter to clients, with verification behind any public badge.
- Leaving
- Monthly and cancellable, with a 30-day read-only grace period and a full export. No hostage-taking of your client list.
“Does this strengthen the coach–client relationship, or make the coach’s business easier to run?”
That is the test every feature in GymRally has to pass. It is why the member app keeps your name on the programme, why AI waits for your approval and why the software never pretends to be the person doing the coaching.
Bring your actual week
Your client list, your session types, your billing mess. Thirty minutes, and we will tell you plainly whether this helps.